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Minutes - 5 January 2015

GREATWORTH PARISH COUNCIL

MINUTES
of the meeting held on Monday 5 January 2015 at 8.00pm
Greatworth Methodist Church Room

PRESENT: Cllrs, Masser, Tinkler, Ward, Hooper, Stageman, Bingham, Cross
IN ATTENDANCE: S Loake (Clerk)
One member of the public was present.
In the absence of Cllr Peart, Cllr Masser took the chair.

1 APOLOGIES were accepted from Cllr Peart, who is abroad.
2 OPEN SESSION: There were no comments from the public
3 MINUTES of the meeting held 1 December were accepted as a true record of the meeting and were signed by the chairman
4 MATTERS ARISING:
1) It was noted that the streetlamp by the church is still not functional
2) It was reported that Lucy Deacon may be interested in becoming a Parish Councillor, but it is now not possible to co-opt someone before the election in May. Lisa Kershaw has stated her willingness to become the dog-warden.
3) There have been no further reports of invasion of privacy from the play area.
5 REPORT from HALSE: Cllr Tinkler reported that the residents arew very pleased with their upgraded street lights. The Clerk enquired about trees that are supposedly the subject of TPOs being removed at Radstone Fields. Further investigation into this is to be made.
6 REPORTS from WORKING PARTIES
a) PLANNING: No objections were raised to applications for work to trees at The Bacon House or to the removal of ivy from a tree in the village. For information only, there is to be an extension to the works at Sturchley Farm and a small shed erected at the Sewage works.
b) PLAY AREAS: The overhanging branch has been removed.
c) HS2: Cllr Tinkler stated that he has contacted specialists regarding sound monitoring equipment, and the cost of this would be £400 per week plus an additional £200 every time the y visit the village. It was agreed that he £1000 set aside in the budget should be retained for this purpose.
Cllr Hooper stated that he has received a response to his petition, but knows of others who have not yet received a response. Cllr Hooper proposed that there should be a meeting of all petitioners with Cllr Peart prior to the hearting, which is now likely to be at the end of February. There have been cases where petitioners have not received that mandatory 4 weeks notice.
Cllr Hooper stated that the last meeting of the Liaison Committee would be held on 23 January. Thanks were expressed to all those who had worked towards the Parish petition.
7 FINANCE:
a) The Clerk presented a Finance Report, which was accepted by the meeting. A copy is attached to the file copy of these minutes.
b) The list of payments presented by the Clerk was approved, and the cheques were duly signed. It was proposed by Cllr Stageman, 2nd Cllr Bingham, and agreed that the terms of the National Agreement be applied to the Clerk’s Salary

c)The Clerk presented a draft budget for 2015/16 to the Council, and explained the calculations. The budget showed anticipated expenditure of £15252. It was proposed by Cllr Bingham, 2nd Cllr Ward, and agreed that the budget be adopted.
d) In the light of the budget calculation, it was proposed by Cllr Bingham, 2nd by Cllr Ward, that the village precept for 2015/16 remains unchanged at £18500. This should enable the Parish Council to re-establish an adequate level of reserves after the forthcoming large payment for the upgrade to the street lights.
8 CORRESPONDENCE: The list of correspondence presented by the clerk was reviewed and approved. A copy of the list is attached to the file copy of these minutes. It was noted that the majority of correspondence is now received by email, and the Clerk agreed to forward any important correspondence to Councillors when it is received.
9 AFFORDABLE HOUSING: The Clerk had circulated a revised plan from SNC, which showed only minor alterations from the previous plan. It is now expected that an application for planning permission will be submitted in the near future.
10 AMMENDMENT to STANDING ORDERS. The Clerk reported that under the
11 OPENNESS of LOCAL GOVERNMENT REGULATIONS 2014 members of the public are entitled to record or to film any meetings of the Council without prior notice. The Clerk had taken advice at the recent Parish Clerk’s Forum. It was proposed by Cllr Tinkler, 2nd Cllr Hooper, that the wording of the relevant standing order be changed to “Photographing, recording, broadcasting or transmitting the proceedings of a meeting by any means is permitted without prior agreement of the Council. However, it would be helpful if the intention to film, broadcast or record is made known to the Council in advance to ensure that adequate facilities are provided. The Chairman may require for the filming, recording or broadcasting to stop if it interferes with the business of the meeting”.
12 DATES of FUTURE MEETINGS were confirmed as Monday 5 January 2015, Monday 2 February 2015 and Monday 2 March 2015. The Annual Parish Meeting will be held on Monday 27 April 2015, and the Annual Meeting of the Parish Council will be held on Tuesday 12 May 2015
13 ANY OTHER BUSINESS
a) Cllr Stageman requested that the dates of the Banbury buses be published. The Clerk agreed that he would put the dates for the year on the noticeboard and would also post them to the community facebook page.
b) The Chairman proposed a vote of thanks to Cllr Ward, and those who had assisted her, for all the hard work that contributed to the success of the appeal against the wind-farm.
c) Cllr Hooper stated that there had been a group of people, including some new residents, who had travelled to Banbury in December for a pre-Christmas dinner. Thanks had been expressed to the Parish Council for providing the regular free buses to Banbury.

There being no further business, the Chairman closed the meeting at 9.07

 

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